Business Assistant

Job purpose

The Business Assistant will develop, write, and edit material for proposals, reports, papers, and briefings. Conduct quality control checks to ensure compliance with guidelines, specifications, and deadlines. Work closely with the BDM, and Program Managers to develop compliant, compelling, and accurate written sections for proposals and related materials

Duties and responsibilities

Developing, writing, and editing a variety of materials for Federal Government proposals. Potential assignments include technical responses, management plans, executive summaries, corporate experience, past performance, staffing plans, and resumes. Writing assignments will range from producing discrete subsections to writing and managing individual volumes within a proposal response.

Under the direction of the Business Development Manager, the individual will write to the prescribed outlines and written sections for proposals and related materials

Will support Program Managers in responding to deliverables in accordance with contract requirements (i.e. expenditure of hours/costs reporting, activity reports, and other similar reports).  This will entail collecting the required information from various sources, formatting the reports, and ensuring timely submission.

Develops written material based on information elicited from technical and management operational personnel

Review written sections with Business Development Manager for accuracy and formats dictated in the Request for Proposal (RFP) and proposal outline

Provides proofreading support and performs copy and content editing services

Searches existing source files and uses other research methods to obtain information and pertinent material to write technical, management, past performance, executive summaries, and other materials

Assists in the development and day-to-day management of Business Operations infrastructure to include development of various content libraries

Participate in review debriefs and revises text according to the Business Development Manager's recovery plan

Develops conceptual images, standard process  flowcharts, diagrams, and other graphics needed

Collects feedback, evaluates recommended revisions, and updates documents throughout the document development process

Responsible for validating style, consistency, grammar, and syntax of the final documents and re-writing to clarify and simplify text

All other duties as assigned.

Qualifications

Minimum 8 years of proposal writing experience

Bachelor's degree, preferably within a technical field

Ability to establish productive working relationships with senior level management, technical staff, external collaborators, and business development resources

Experienced in Federal Government procurement process, Request For Information (RFI)'s and RFP responses

Proactive, organized, with strong attention to accuracy and detail, and strong time management skills

Proficient in Microsoft Office software suite

May be required to work beyond business hours when necessary

Competencies

Technical Capacity

Organization Skills

Communication Proficiency

Thoroughness

Problem Solving/Analysis

Teamwork Orientation

Initiative

Working environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computer, phones, photocopiers, filing cabinets and fax machines.

Physical requirements

This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bending or standing as necessary.  This position requires the ability to occasionally lift office products and supplies, up to 20 pounds

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Direct reports

Business Development Manager

Position Expectations

This is a full-time position and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. No travel is expected for this position.

EEO/M/F/V

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