Secretary I

Job purpose

Responsible for accurate data entry to electronically receive United States Antarctica Program (USAP) material/cargo, producing shipping documentation required to introduce cargo into the USAP Transportation system. Assist with processing and filing open purchase orders daily. Accurate entry of dimensions and weight in order to create the final barcode for cargo moving in the transportation system by various modes. Accurate data entry of shipping numbers loaded in containers for commercial/military vessel movement.

Duties and responsibilities

Provides support for all area in Documentation such as:

• Review, evaluate and validate submitted discrepancies. Review all possible avenue for resolution of the discrepancy; contact the vendor to confirm that material delivered is the correct material. Contact material planner or responsible individual or department to report the discrepancy and possible solution. Update documentation and material with correct information in order to continue receiving process. Maintain a log of all discrepancies and their current status.
• Assist with processing and filing open purchase orders daily.
• Maintain an electronic delivery log of all purchase orders.
• Responsible for accurate data entry to electronically receive USAP material/cargo, producing shipping documentation required to introduce USAP cargo into the Transportation system.
• Accurate entry of dimensions and weight in Maximo to generate a barcode label along with using the label machine to make a label for the cargo.
• Assist with maintenance and annual storage of completed purchase order files.
• Performs other duties as required

Qualifications

• Two to four years in office experience including strong attention to detail, data entry in record keeping or data producing systems, manual record keeping, and typing is required. Proficiency in Microsoft Word and Microsoft Excel is required.
• Associate degree or Equivalent job experience

Competencies

• Technical Capacity.
• Organizational Skills.
• Strategic Thinking.
• Problem Solving/Analysis.

Physical requirements

• US citizenship of resident card holder. Must be able to pass a military base access background check in order to gain access to the work location.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Position Expectations

PERIOD OF PERFORMANCE: September 2017 March 2018 (~1 year)

WORK LOCATION: Bldg 471, North End, NBVC, Port Hueneme, CA

HOUR OF OPERATION: Day shift 7am-330pm, 40hr. work week

Equal Opportunity Employer/Veterans/Disabled

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