Sourcing Specialist

To provide skilled assistance in acquisition of goods, equip, or srvcs. Demonstrates clinical & tech procurement knowledge of commodities/srvcs pertinent to sourcing team. Assists Contract Managers to assess customer needs.
SUMMARY:
Function: Provides skilled assistance in the acquisition of goods, equipment or services.
Scope: Impacts procurement of goods and services for the institution.

ESSENTIAL JOB FUNCTIONS:
Assists in contract negotiations, development of request for proposals (RFP) and implementation of supplier contracts and agreements. Meets with customer to identify sourcing and contract value opportunities. Monitors supply markets and conducts market intelligence. Coordinates pre-bid/proposal meetings, administers bid openings, bid tabulation and bid reviews. Collaborates with manufacturer and gross purchasing organizations (GPO) to identify savings and opportunities. Ensures compliance with regulatory agencies both internally and externally to institution.

MARGINAL OR PERIODIC FUNCTIONS:
Other duties as assigned.

SUPERVISION:
Received: Associate Director, Sourcing and Contract Management.

EDUCATION:
Required: Bachelor's degree in Science, Healthcare Administration Business Administration or related field.
Preferred: Master's degree in Business Administration, Hospital Administration or related field.

EXPERIENCE:
Required: Three years professional experience in contracting and/or materials management.
Preferred: Five years professional experience within health care to include three years contract or materials management.

DEPARTMENT DESCRIPTION

• Contract start-up functions, negotiations and supplier selection for assigned spend categories while proactively involving appropriate department customers
• Evaluates all contract relationships, including GPO to identify and maximize cost savings and to leverage new potential opportunities
• Reviews and manages supplier performance requirements as established in contracts
• Effectively conducts negotiations, develops tenders/RFP's, and implements supplier contracts and agreements
• Analyzes price proposals, financial reports, business proposals, and other data to determine potential risk and financial impact
• Monitors supply markets and conducts market intelligence for assigned spend categories
• Manages and performs all required reporting activities including accuracy and timely preparation
• Manages and performs all required activities associated with the Supplier Relationship Management program
• Develops, utilizes, and reviews sourcing/procurement policies and procedures including utilization of Sourcing & Contract Management methodologies
• Ensures current and continued compliance with all regulatory requirements, policies and procedures both internally and externally to the Institution.
• Achievement orientated, decisive, team and customer oriented, analytical, strong communicator and innovative

Working Conditions

THIS POSITION REQUIRES:
WORKING IN OFFICE ENVIRONMENT YES
WORKING IN PATIENT CARE UNIT (E.G. NURSING UNIT; OUTPATIENT CLINIC) NO
EXPOSURE TO HUMAN/ANIMAL BLOOD, BODY FLUIDS, OR TISSUES NO
EXPOSURE TO HARMFUL CHEMICALS NO
EXPOSURE TO RADIATION NO
EXPOSURE TO ANIMALS NO

PHYSICAL DEMAND: NEVER 0% OCCASIONALLY 1-33% FREQUENTLY 34-66% CONTINUOUSLY 67-100%

STANDING 1-33%
WALKING 1-33%
SITTING 34-66%
REACHING 34-66%
USE OF COMPUTER KEYBOARD 67-100%

LIFTING/CARRYING
UP TO 10 LBS. 0%
10LBS TO 50 LBS. 0%
MORE THAN 50 LBS 0%

PUSHING/PULLING
UP TO 10 LBS. 0%
10LBS TO 50 LBS. 0%
MORE THAN 50 LBS. 0%

• Works collaboratively with Sourcing & Contract Management team members and Supply Chain Management business units
• Assists Contract Manager with contract start-up functions including file preparation according to policies and procedures while involving appropriate department managers
• Assists Contract Managers with contract negotiations and related preparations, development of tender/RFP's and implementation of supplier contracts and agreements
• Assists customers to better understand and utilize GPO, state and/or institutional contracts
• Participates in product standardization process, involving department mangers to determine their needs
• Collaborates with manufacturers, Supplier, and GPO representatives to assess emerging opportunities
• Works with suppliers to drive enabling technology solutions including eProcurement & electronic catalogs
• Coordinates pre-bid/proposal meetings, walk-thru(s), administers bid openings, bid tabulation, bid reviews
• Reviews exclusive acquisition justifications and bid waivers
• Meets with customers routinely to proactively identify and leverage sourcing and contract value opportunities
• Evaluates all manufacturer, Supplier, and GPO contracts and relationships to identify savings realized and new potential opportunities for contract optimization and maximization
• Monitors supply markets, conducts market intelligence including compiles external information on products and services
• Provides analytical , sourcing and contract management support to Sourcing & Contract Management team
• Gathers detail internal spend data for spend categories
• Executes multiple complex analysis using financial models such as Total Cost of Ownership (TCO), Lease vs. Buy and Economic Value Models
• Prepares and presents analytical results to Sourcing & Contract Management team and customers
• Calculates and reports actual and projected sourcing savings by spend categories
• Assists with the development and implementation of the supplier relationship management program (SRM)
• Ensures current and continued compliance with all regulatory requirements, policies and procedures both internally and externally to the Institution.
• Achievement orientated, analytical, decisive, team and customer oriented, strong communicator and innovative.

EOE M/F/V

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